Personal Assistant

Role & responsibilities

1. Calendar & Schedule Management

• Manage and maintain the executive's calendar, appointments, meetings, and travel schedules.
• Prioritize meetings and ensure effective time management.
• Coordinate internal and external meetings, conferences, and events.

2. Communication Management

• Screen, prioritize, and respond to emails, calls, and correspondence.
• Draft professional emails, presentations, reports, and business documents.
• Act as a liaison between the executive and internal/external stakeholders.

3. Meeting Coordination

• Prepare agendas, presentations, and supporting documents for meetings.
• Attend meetings as required, record Minutes of Meeting (MOM), and track action items.
• Follow up with stakeholders to ensure timely closure of assigned tasks.

4. Travel & Logistics

• Arrange travel bookings, accommodation, transportation, and itineraries.
• Manage travel-related documentation and expense reconciliation.

5. Project & Task Tracking

• Monitor key projects and initiatives assigned by the executive.
• Maintain trackers, dashboards, and status reports.
• Ensure timely follow-up and escalation of pending matters.

6. Data Management & Reporting

• Compile, analyze, and present business data in a concise and actionable format.
• Prepare periodic MIS reports, presentations, and management summaries.
• Maintain accurate records and documentation.

7. Stakeholder Coordination

• Coordinate with branch teams, Head Office departments, vendors, and business partners.
• Facilitate communication and ensure seamless execution of decisions.

8. Confidentiality & Administration

• Handle sensitive business and personal information with complete confidentiality.
• Manage administrative tasks, documentation, and record-keeping.
• Support the executive in special assignments and strategic initiatives.

9. Personal Assistance Support

• Assist with personal scheduling, appointments, and other assigned personal matters.
• Coordinate family, social, and personal commitments as required while maintaining discretion.

Preferred candidate profile

Key Competencies

• Planning & Organizing
• Time Management
• Confidentiality & Integrity
• Communication & Interpersonal Skills
• Follow-up & Execution Excellence
• Analytical Thinking
• Proactiveness & Ownership
• Professional Etiquette and Relationship Management