Personal Assistant

Job Title: Personal Assistant to [Managing Director / C-Suite Executive]Department: Executive Office / ManagementIndustry: FMCG / Consumer Packaged GoodsRole OverviewWe are looking for a proactive, highly organized, and discreet Personal Assistant to provide seamless administrative and operational support to our senior leadership in a fast-paced FMCG environment. You will act as the primary gatekeeper, manage complex schedules, coordinate cross-functional communication with sales, supply chain, and marketing teams, and ensure the executive's day runs with maximum efficiency.Key ResponsibilitiesCalendar & Schedule Management

• Manage and maintain complex, high-volume executive calendars, scheduling internal and external meetings, board reviews, and market visits. [1, 2]
• Coordinate travel itineraries, flight bookings, accommodation, and ground transport for local trade visits, distributor meetings, and international trips. [1, 2]
• Prioritize meeting requests and proactively resolve scheduling conflicts in real time.

FMCG-Specific Liaison & Coordination

• Act as the primary point of contact between the executive and internal department heads (Sales, Trade Marketing, Supply Chain, Finance, and Human Resources). [1, 2]
• Coordinate with external stakeholders, including key retail partners, distributors, trade agencies, and key account clients. [1, 2]
• Track action items and follow up with department leads on deliverables, product launches, or regional performance metrics assigned during executive reviews.

Information & Document Preparation

• Draft, proofread, and format confidential correspondence, memos, executive summaries, and business reports.
• Assist in preparing presentation decks (PowerPoint/Keynote) for monthly business reviews, quarterly sales conferences, and board meetings.
• Maintain digital and physical filing systems, ensuring all corporate governance and sensitive documentation are organized and secure. [1, 2]

Meetings & Event Support

• Organize internal leadership offsites, distributor conventions, trade show logistics, and stakeholder dinners.
• Take clear, accurate minutes during strategic leadership meetings and distribute follow-up action logs.
• Set up physical and virtual meeting rooms, ensuring technical equipment and hospitality are prepared ahead of time. [1, 2, 3, 4]

Expense & Administrative Management

• Collile, verify, and process corporate travel expenses, reimbursement claims, and department invoices in coordination with the Finance team.
• Handle day-to-day office administrative tasks, inventory of executive office supplies, and miscellaneous operational support.
• Handle personal errands or specialized requests for the executive with utmost discretion. [1, 2, 3, 4, 5]

Contact Number - 9599379848

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person