Personal Assistant

Role overview

The Personal Assistant supports management team with both work and personal tasks, owning their diaries, data and day-to-day admin so they can focus on running the business.

This role suits an organised administrator with a proven record of managing busy diaries and keeping business data accurate and up to date.

Key responsibilities

Diary management

• Manage the diaries of managers: book meetings, appointments and calls, and resolve clashes
• Prioritise requests for management time and protect time for key work
• Prepare daily and weekly schedules, and send reminders ahead of commitments
• Arrange business and personal travel, including flights, hotels, transport and itineraries

Data and records

• Maintain accurate records, databases and filing systems, both digital and paper
• Build and update spreadsheets and trackers for contacts, expenses, sales and other reports
• Pull data together into clear reports, summaries and presentations for management
• Keep data accurate, up to date and stored securely

Administrative support

• Screen and manage emails, calls and correspondence on behalf of management
• Draft letters, emails, memos and other business documents
• Process invoices, expense claims and petty cash, working with the finance team
• Act as the link between management, staff, suppliers and external contacts

Personal support

• Handle personal tasks for management, such as appointments, reservations, bookings and errands
• Track renewal dates for personal documents and bills, such as visas, Emirates ID and vehicle registration, and arrange renewals on time
• Coordinate household or family admin where requested

Confidentiality

• Handle sensitive business and personal information with complete discretion at all times

RequirementsEssential

• At least 3 years in a Personal Assistant, Executive Assistant or senior administrative role
• A strong admin background, with proven experience supporting senior managers or business owners
• Strong knowledge of and hands-on experience in managing busy diaries, including for more than one person
• Strong data management skills: accurate data entry, record keeping and maintaining databases
• Advanced Microsoft Excel, including formulas, lookups, pivot tables and data cleaning
• Confident with Microsoft Office (Outlook, Word, PowerPoint) or Google Workspace
• Excellent written and spoken English

Preferred

• Diploma or bachelor's degree in Business Administration or a related field
• Previous experience working in the UAE
• Arabic language skills
• A valid UAE driving licence

Pay: AED3,500.00 - AED4,500.00 per month

Application Question(s):

• We are seeking immediate starter are you available immediately ?
• Salary range is set as advertised are you happy to proceed on this range?

Work Location: In person