Personal Assistant

We are seeking a highly organized, self-driven, positive, creative, and hard-working individual with excellent interpersonal and communication skills. The ideal candidate will be a self-starter with exceptional organization skills, able to anticipate needs and solve problems proactively, and be able to handle of variety of tasks with ease.

Please Note: This opportunity is NOT remote and candidates who are in NYC (ideally in Manhattan) are highly preferred.

Primary Responsibilities:

• Some light bookkeeping and reconciliation duties upon request.

• Prioritize inquires and requests while troubleshooting conflicts.

• Making smart judgement calls and recommendations to ensure smooth day-to-day operations.

• Manage information systems operations including software, desktop support and internal telecommunications.

• Open & process incoming mail/emails, sorting for priorities & distribute and/or handle items not requiring supervisor’s review.

• Liaise with personal attorneys, bankers, and accountants.

• Assist with personal and professional daily errands and tasks.

• Coordinate with vendors and service providers to ensure seamless execution of tasks and projects.

• Help with special projects and tasks as assigned.

• Answering phone calls, emails and taking messages.

• General support for the owner in every aspect of daily needs.

• Manage personal and professional calendars.

Requirements

• Must possess excellent listening, oral and written communication skills.

• Excellent organizational skills with strong focus on accuracy and attention to detail.

• Ability to prioritize and manage multiple tasks with minimum supervision.

• Strong time management skills: ability to prioritize multiple tasks effectively and efficiently.

• Must be resourceful, able to multitask and handle changing priorities.

• Be proactive with following up on details and throughly executing all requests (you will not be micromanaged).

• Must have excellent phone manner and thrive in a time sensitive environment.

• Demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters.

• Demonstrate an ability to anticipate problems and help avert them.

• Comfortable with technology and software.

Job Type: Full or part time

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience:

• Personal assistant: 3 years (Preferred)

Work Location: Hybrid remote in New York, NY 10011