Personal Assistant

Job Purpose

To provide high-level administrative, organisational, and secretarial support to the Director and senior management team. The Personal Assistant will ensure the smooth running of daily operations, manage schedules, coordinate communications, and assist with administrative duties across the organisation.

Key Responsibilities

· Manage diaries, appointments, meetings, and travel arrangements.

· Screen phone calls, emails, and correspondence, responding where appropriate.

· Prepare reports, presentations, meeting agendas, and minutes.

· Maintain confidential employee, client, and company records.

· Support recruitment and onboarding administration when required.

· Coordinate meetings, training sessions, and company events.

· Ensure accurate filing of documents in line with GDPR and company policies.

· Liaise with internal departments, care staff, clients, and external stakeholders.

· Monitor and order office supplies and equipment.

· Assist with project coordination and follow-up actions.

· Handle sensitive information with complete confidentiality.

· Support senior management with administrative tasks and special projects.

· Help maintain compliance records and documentation required by healthcare regulations.

Essential Requirements

· Previous experience as a Personal Assistant, Executive Assistant, or Senior Administrator.

· Excellent written and verbal communication skills.

· Strong organisational and time-management abilities.

· Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Ability to prioritise tasks and work under pressure.

· High level of discretion and confidentiality.

· Strong attention to detail and accuracy.

· Professional and friendly approach.

Desirable Requirements

· Experience working within a healthcare, social care, or regulated environment.

· Knowledge of CQC requirements and healthcare compliance.

· Experience using HR, rostering, or healthcare management systems.

· Full UK driving licence.

Skills & Competencies

· Excellent interpersonal skills.

· Problem-solving and decision-making abilities.

· Ability to work independently and as part of a team.

· Professional presentation and conduct.

· Strong multitasking capabilities.

· Ability to build positive relationships with staff and external partners.

Benefits

· Competitive salary.

· Ongoing training and development.

· Career progression opportunities.

· Pension scheme.

· Annual leave entitlement.

· Employee Assistance Programme (where applicable).

Safeguarding

Harlon Healthcare is committed to safeguarding and promoting the welfare of vulnerable adults and expects all employees to share this commitment. Enhanced DBS checks and satisfactory references will be required.

Pay: £25,420.00-£50,720.00 per year

Work Location: In person