Personal Assistant Entry-Level

Position Overview

The Executive & Personal Assistant is responsible for helping the Founder manage day-to-day personal and business responsibilities. This individual serves as a central point of organization, helping coordinate schedules, meetings, travel, communications, errands, projects, and follow-ups across multiple companies and personal commitments.

The ideal candidate is extremely organized, responsive, discreet, proactive, and comfortable working in a fast-paced environment where priorities can change quickly.

Requirements

Key Responsibilities

Manage the Founder's calendar, appointments, meetings, calls, and daily schedule

Maintain a daily and weekly priority list and ensure important tasks are completed

Schedule and coordinate business meetings, personal appointments, dinners, events, and other commitments

Monitor upcoming deadlines and provide reminders and follow-ups

Coordinate travel, including flights, hotels, transportation, itineraries, and reservations

Prepare detailed itineraries and daily schedules when needed

Handle personal reservations, appointments, errands, purchases, deliveries, and other requests

Assist with business responsibilities across UTC, The College Butler, and Table and Chair

Communicate with employees, vendors, clients, partners, and other contacts on behalf of the Founder when authorized

Follow up with employees and managers regarding outstanding tasks and deadlines

Help coordinate interviews, meetings, employee schedules, and company projects with HR and management

Organize documents, receipts, invoices, contracts, and other important records

Prepare basic reports, spreadsheets, presentations, emails, and internal communications

Track outstanding payments, invoices, deposits, and administrative items and bring them to the Founder's attention

Coordinate vendors and service providers for personal and business needs

Assist with events, hospitality arrangements, client experiences, and special projects

Maintain contact lists and important company and personal information

Help organize the Founder's email, messages, and correspondence

Identify items requiring immediate attention and escalate them appropriately

Handle confidential personal, financial, employee, client, and company information with strict discretion

Be available for reasonable after-hours or urgent requests when required

Anticipate needs and solve routine issues before they require the Founder's direct involvement

Benefits

Paid Time Off (Vacation, Sick & Public Holidays)

Training & Development

Work From Home

Pay: $24.00 - $29.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance

Work Location: In person