Personal Assistant / Executive Assistant

Job Summary

This role offers an excellent entry point into the corporate world, specifically within the dynamic insurance industry. You will work closely with and provide day-to-day administrative and operational support to our Agency Director / Division Head. The ideal candidate is a fast learner with strong communication skills, a positive attitude, and a strong desire to build a career in business administration or financial services.

Key Responsibilities

• Assist in managing the executive’s daily calendar, scheduling internal meetings, and sending reminders.
• Handle incoming emails, phone calls, and inquiries, routing them to the correct team members.
• Welcome clients, partners, and internal staff visiting the executive office.
• Help draft basic business letters, emails, memos, and internal announcements.
• Organize meeting rooms, print materials, compile simple reports, and take basic meeting minutes.
• Maintain and update digital filing systems, client databases, and contact lists accurately.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Communications, Languages, Human Resources, or any related discipline (Fresh Graduates are welcome).
• Strong organizational skills and sharp attention to detail.
• Proactive, self-motivated, and eager to learn industry knowledge.
• Ability to handle sensitive information with discretion and maturity.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and standard email applications.
• Excellent command of written and spoken English & Chinese (both Cantonese / Mandarin.