Personal Assistant / Executive Assistant

About the role

招聘｜私人行政助理

Hiring: Personal Assistant / Executive Assistant

中文版

職位：私人行政助理 / Personal Assistant

工作地點：吉隆坡市中心，KL Tower / Bukit Nanas / Bukit Bintang 一帶（雇主住所辦公）

性別：男性或女性均可

年齡：35歲或以下

工作性質：全職

居住要求：

希望應聘者目前居住在工作地點 10公里範圍內，方便日常上下班。

工作時間

星期一至星期五正常上班

約每15天安排一個星期六上班

星期六具體工作時間根據當時工作情況及實際需要安排

星期日休息

主要工作內容

1. 電腦及行政工作

熟練使用電腦及各種辦公軟體

熟悉 Excel、Word、Email、Google 等

文件整理、資料管理及電子檔案管理

網上資料查詢、信息搜集及整理

使用各種線上平台及商業軟體

能夠快速學習新的電腦軟體及工作系統

協助處理日常電腦及網絡相關工作

2. 金融及投資相關

希望應聘者對金融市場有興趣並願意學習，例如：

股票

債券

外匯

銀行及金融產品

投資帳戶

股票、債券及金融市場相關軟體

不要求一定有金融行業經驗，但希望對股票、債券及金融市場有興趣，並願意學習相關知識及軟體操作。

3. 航空公司及會員積分管理

協助管理各種航空公司、酒店及信用卡會員計劃，包括：

航空公司會員帳戶

飛行里程及積分

航空公司會員等級

里程兌換及使用

酒店會員積分及等級

信用卡積分及相關獎勵

整理不同航空公司、酒店及會員計劃資料

協助比較及規劃里程、積分的使用方式

4. 全球旅行及偶爾出國陪同

因為老闆經常往返不同國家，需要：

協助整理國際旅行行程

管理機票、酒店及旅行資料

管理航空公司及酒店會員積分

協助處理簽證、預約及相關文件

根據行程變化及時調整安排

偶爾需要陪同老闆出國旅行或出差

出國期間協助處理各種臨時工作及行政事務

並不是經常出國，但需要接受偶爾的國際出差及陪同旅行。

5. 房產及物業管理

協助管理馬來西亞及海外房產

與物業管理公司、維修人員、裝修人員等溝通

跟進維修、保養及各種物業事務

整理房產相關文件、帳單及資料

協助處理房產日常行政事務

6. 其他工作

協助與銀行、律師、會計師、供應商及其他專業人士溝通

協助整理中英文文件及資料

網上查詢、採購、價格比較及供應商聯繫

根據工作需要處理各種臨時事務

獨立跟進工作並及時匯報進度

完成老闆安排的其他工作

我們希望你具備

電腦能力強

熟悉 Excel、Word、Email 及各種網絡工具

學習能力強，能快速掌握新的軟體及平台

對股票、債券及金融市場有興趣

對航空公司會員、飛行里程、酒店積分等有興趣者優先

中文溝通能力良好

英文能夠進行基本工作溝通

做事細心、有責任心

反應快、執行力強

能夠獨立解決問題

主動跟進工作，不需要反覆提醒

能夠同時處理多項工作

能夠接受偶爾國際出差

有行政助理、私人助理、秘書、金融、銀行、旅遊、房地產或相關經驗者優先

性別及年齡

男性、女性均歡迎申請。

年齡：35歲或以下。

我們更重視：

電腦能力、學習能力、反應速度、執行力及責任心。

申請時請提供

年齡

目前居住地

距離工作地點約多少公里

工作經驗

電腦及軟體技能

中文及英文程度

是否對股票、債券及金融市場有興趣或相關經驗

是否熟悉航空公司里程、酒店積分或信用卡積分

期望薪資

最快入職時間

ENGLISH VERSION

Hiring: Personal Assistant / Executive Assistant

Location: Kuala Lumpur City Centre — KL Tower / Bukit Nanas / Bukit Bintang area (working at employer's residence)

Gender: Male or Female

Age: 35 or below

Employment: Full-time

Location Requirement:

Applicants should preferably live within 10 km of the workplace for convenient daily commuting.

Working Schedule

Monday to Friday: Regular working days

Approximately one Saturday every 15 days

Saturday working hours will be arranged according to the workload and actual business needs

Sunday: Off

Main Responsibilities

1. Computer & Administrative Work

Strong computer skills

Proficient in Excel, Word, Email, Google and other office applications

Organize documents, files and digital records

Conduct online research and gather information

Use various online platforms and business software

Learn new software and systems quickly

Assist with day-to-day computer and online tasks

2. Finance & Investment Interest

The ideal candidate should have an interest in or willingness to learn about financial markets, including:

Stocks

Bonds

Foreign exchange

Banking and financial products

Investment accounts

Financial market software and online platforms

Previous financial industry experience is not required, but an interest in stocks, bonds and financial markets is preferred.

3. Airline, Hotel & Loyalty Program Management

Assist with managing various airline, hotel and credit-card loyalty programs, including:

Airline membership accounts

Frequent-flyer miles and points

Airline membership status

Mileage redemption and usage

Hotel loyalty programs and points

Credit-card rewards and points

Organizing airline, hotel and loyalty-program information

Comparing and planning the best use of miles and points

4. International Travel & Occasional Overseas Travel

The employer travels internationally on a regular basis. Responsibilities include:

Organizing international travel arrangements

Managing flight, hotel and travel information

Managing airline and hotel loyalty programs

Assisting with visas, appointments and related documents

Adjusting arrangements when travel plans change

Occasionally accompanying the employer on international trips

Providing administrative assistance during overseas travel

International travel will be occasional, but the candidate must be willing to travel when required.

5. Property & Household Administration

Assist with managing properties in Malaysia and overseas

Communicate with property management companies, maintenance workers and contractors

Follow up on repairs, maintenance and property-related matters

Organize property documents, bills and records

Assist with day-to-day property administration

6. Other Responsibilities

Communicate with banks, lawyers, accountants, suppliers and other professionals

Assist with Chinese/English documents and information

Conduct online research, purchasing and price comparisons

Handle various ad-hoc tasks as required

Independently follow up on assignments and provide progress updates

Perform other duties assigned by the employer

Requirements

Strong computer skills

Good knowledge of Excel, Word, Email and online tools

Fast learner and able to learn new software and platforms quickly

Interested in stocks, bonds and financial markets

Interest or experience in airline miles, hotel loyalty programs or credit-card rewards is an advantage

Good Chinese communication skills

Basic working English

Responsible, detail-oriented and reliable

Fast response and strong execution skills

Able to work independently and solve problems

Proactive and does not require constant supervision

Able to manage multiple tasks and priorities

Willing to travel internationally occasionally

Previous experience in personal assistance, administration, finance, banking, travel, hospitality, real estate or related fields is an advantage

Gender & Age

Male and female candidates are welcome.

Age: 35 or below.

We value:

Computer skills, learning ability, quick response, execution and responsibility.

Application

Please submit your CV and include:

Age

Current residential location

Approximate distance from the workplace

Previous work experience

Computer and software skills

Chinese and English proficiency

Interest or experience in stocks, bonds and financial markets

Experience with airline miles, hotel points or credit-card rewards

Expected salary

Earliest available start date