Personal Assistant / Executive Assistant

This role serves as a central coordination point across departments and key stakeholders, managing complex schedules and priorities while handling sensitive and confidential matters with a high degree of discretion. The role also supports the preparation and coordination of executive communications and leadership materials, ensuring accuracy, clarity and timely follow-through.

1. Act as the central liaison between Senior Management and internal and external stakeholders, ensuring clear communication, alignment and timely follow-through on key priorities.
2. Manage complex and fast-moving executive calendars, proactively prioritising meetings, engagements and competing demands to ensure effective use of Senior Management’s time.
3. Coordinate leadership meetings, strategic discussions and stakeholder engagements, ensuring appropriate preparation, follow-up and tracking of key actions.
4. Handle highly sensitive and confidential matters with a high degree of discretion and sound judgment, particularly when navigating shifting priorities and last-minute changes.
5. Provide executive support to Senior Management on confidential agreements and related matters, coordinating documentation, reviews and necessary follow-through.
6. Coordinate and prepare high-quality executive materials, including business reviews, leadership updates and meeting materials, ensuring accuracy, clarity and timeliness.
7. Oversee office operations and administrative workflows, including travel arrangements, claims, procurement and documentation, ensuring compliance, confidentiality and operational efficiency.
8. Support the execution of strategic and regional initiatives through effective coordination, progress tracking and stakeholder management.

Qualifications

• Minimum Diploma in business related courses
• 6 years of relevant experience, with significant time supporting C suite or equivalent leadership.
• Track record of managing complex executive offices and enterprise-level initiatives.
• Strong experience coordinating across functions, or business units.
• Proven ability to operate with minimal supervision and high executive trust.
• Effectively bilingual in English and Mandarin, as the role will support and manage Chinese speaking stakeholders.