Personal Assistant / Executive Assistant

About the role

This is a Personal Assistant role supporting a Director with comprehensive administrative and organisational responsibilities. You will manage the Director's daily schedule, travel arrangements, communications, and personal administrative matters, while maintaining strict confidentiality and responding to urgent requests.

Key responsibilities

• Manage and organise the Director's daily schedule, both personal and professional
• Arrange appointments, reservations, and schedule reminders
• Accompany the Director to meetings, events, and activities outside the office
• Handle travel arrangements: tickets, accommodation, transport, and itineraries
• Receive, filter, and follow up on incoming communication (calls, emails, WhatsApp)
• Prepare documents, notes, and materials required by the Director
• Take meeting minutes and track follow-up actions
• Handle the Director's personal administrative matters, including routine payments and personal document processing
• Liaise with external and internal parties on the Director's behalf
• Remind the Director of commitments, deadlines, and matters requiring attention

About you

• Minimum Diploma or Bachelor's degree, any major
• At least 1–2 years of experience as a Personal Assistant, Secretary, or similar role
• Fluent in English, both spoken and written
• Proficient in Microsoft Office and Google Workspace, particularly Calendar and Drive
• Well-organised, detail-oriented, and able to handle multiple requests at once
• Able to maintain strict confidentiality of personal and professional information
• Strong communication skills, well-mannered, and professionally presented
• Own vehicle and a valid driving licence
• Flexible with working hours and able to respond to last-minute requests
• Able to work independently with minimal supervision