Personal Assistant / Executive Assistant

A charitable foundation focused on education, innovation, and emerging technologies is seeking an organised and proactive Executive Assistant / Personal Assistant to support the Founder and leadership team.

This is an excellent opportunity for a highly motivated individual who enjoys working in a dynamic environment and contributing to meaningful initiatives.

Key Responsibilities

• Provide daily administrative and secretarial support to the Founder and management team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate meetings and take meeting minutes when required.
• Liaise with internal and external stakeholders on behalf of management.
• Maintain proper filing systems and confidential records.
• Assist with event coordination and general office administration.
• Handle ad hoc assignments and projects as assigned.

Requirements

• Diploma or Degree holder in any discipline.
• 2-5 years of experience in Executive Assistant, Personal Assistant, Secretary, or related administrative roles.
• Proficient in Microsoft Office applications.
• Good command of written and spoken English and Chinese.
• Strong organisational and communication skills.
• Responsible, detail-minded, and able to work independently.
• Immediate availability or short notice is an advantage.