Personal Assistant, Executive Assistant, Hedge Fund

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide dedicated one-on-one support to a senior executive within a leading hedge fund. This is a fast-paced and demanding role that requires exceptional attention to detail, strong prioritization skills, and the ability to manage both business and personal matters with the highest level of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive one-to-one executive and personal support.
• Manage a complex and constantly changing calendar, including meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, hotels, visas, transportation, and detailed itineraries.
• Screen and manage emails, phone calls, and correspondence on behalf of the executive.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Maintain accurate records of expenses and support expense reporting processes.
• Handle highly confidential information with discretion and professionalism.
• Back-up adminstrative duties

Requirements

• 8+ years of experience supporting a C-suite executive, entrepreneur, or senior investment professional.
• Prior experience within hedge funds, asset management, private equity, investment banking, or financial services
• Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Ability to work independently and remain calm under pressure.
• Flexibility to accommodate occasional after-hours requests and urgent matters.

Preferred Attributes

• Experience supporting a founder, CIO, Portfolio Manager, or Managing Director.
• Familiarity with financial markets and the investment management industry.
• Positive, can-do attitude with a hands-on approach.