Personal Assistant / Field Agent

About the jobCompany Description

Haiven Property is committed to providing a personalized real estate experience that empowers individuals to find their perfect home or investment opportunity. We believe luxury is not about a price point but about delivering an experience that inspires confidence and comfort. We pride ourselves on offering expert guidance while fostering a welcoming environment. Our aim is to help clients achieve their real estate goals with exceptional service and expertise.

About the Role

We are seeking a highly organised, motivated and proactive Personal Assistant to support a high-performing Real Estate Agent. This is a fast-paced and varied role suited to someone who thrives in a busy environment, has exceptional attention to detail, and enjoys working with people.

This position will be a hybrid role, combining office-based support with on-the-ground assistance. You will play a key role in supporting the day-to-day operations of the sales business, ensuring clients receive outstanding service while assisting with administration, marketing, and lead generation activities.

Key Responsibilities

• Support an established, high performing sales agent with general administration and daily operations
• Prepare and process sales contracts and listing documentation, including Offers & Acceptances
• Assist with property appraisals and prepare appraisal presentations
• Coordinate and prepare new property listings for market
• Manage databases and maintain accurate client records
• Handle buyer enquiries and identifying potential sales leads
• Conducting prospecting and lead generation activities
• Book and coordinate marketing, photography, floor plans, advertising and signage
• Organising and placing home open signs before inspections
• Manage diaries, calendars, appointments and open home schedules
• Prepare for and assist with home opens and inspections, including supporting the agent on weekends during home opens
• Liaise with buyers, sellers, solicitors and internal team members
• Assist with social media, marketing campaigns and client communications
• Providing exceptional customer service and follow-up support

About You

The successful candidate will ideally have:

• Minimum 1 year of experience in real estate as a personal assistant or an administration role
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and ability to multitask
• A professional and positive attitude
• Confidence using CRM systems, Microsoft Office and real estate platforms
• The ability to work both independently and as part of a team
• A current driver’s licence and reliable vehicle
• A current Real Estate Registration Certificate (preferred but not essential)

What We Offer

• Opportunity to work alongside a successful and established real estate professional

• Supportive and energetic team environment

• Exposure to all aspects of residential real estate sales

• A dynamic role where no two days are the same

• Company wide social events and training sessions

If you are organised, driven and ready to take the next step in your career, we would love to hear from you.

Please send your cover letter and resume to [email protected]