Personal Assistant (Mandarin Speaker)

About the role

Support the Owner in daily operational and business activities, managing and coordinating various company projects while serving as a key liaison between the Owner and all departments.

Key responsibilities

• Accompany Owner in daily operational and business activities
• Assist Owner in managing, coordinating, and monitoring various company projects
• Follow up with each division regarding work progress, targets, and deadlines
• Arrange meeting schedules, work agendas, business travel, and administrative needs for Owner
• Create meeting minutes and ensure action plans are executed by relevant PIC
• Assist with research, data analysis, and finding solutions to various company problems
• Help prepare documents, presentations, reports, and meeting materials
• Create periodic project progress reports for Owner
• Act as liaison between Owner and all departments to ensure effective communication
• Maintain confidentiality of all company information and documents

About you

• Minimum S1 education from any major
• Minimum 2 years experience as Personal Assistant, Executive Assistant, Project Coordinator, or similar position
• Must be able to communicate in Mandarin Chinese, both verbally and in writing
• Experienced working directly with Owner, Director, or C-Level Management
• Strong communication, coordination, problem solving, and analytical thinking skills
• Able to manage multiple projects simultaneously in a dynamic work environment
• Proficient in Microsoft Office and Google Workspace
• Able to create neat reports and presentations
• Good time management, detail-oriented, and able to work under pressure
• Willing to work with high mobility if required