Personal Assistant (Mandarin Speaker)

Personal Assistant – Mandarin Speaker

Job Description

• Provide administrative and personal assistance to management/directors in daily activities.
• Manage schedules, appointments, meetings, and travel arrangements.
• Coordinate communication between management, internal teams, and external parties, particularly Mandarin-speaking stakeholders.
• Assist with translation and interpretation between Mandarin and English/Indonesian when required.
• Prepare and organize documents, reports, presentations, meeting materials, and correspondence.
• Attend meetings and take notes, follow up on action items, and ensure tasks are completed on time.
• Handle confidential information and maintain a high level of discretion and professionalism.
• Coordinate business trips, including flight tickets, accommodation, transportation, and itineraries.
• Assist management with daily administrative tasks and ad-hoc assignments.
• Liaise with other departments to ensure smooth communication and execution of management's instructions.

Requirements

• MALE 23-35 years old
• Minimum Bachelor's degree in Business Administration, Management, Mandarin/Chinese Studies, Communication, or a related field.
• Fluent in Mandarin, both spoken and written; HSK 4 or above is preferred.
• Good command of English and Bahasa Indonesia, both written and spoken.
• Previous experience as a Personal Assistant, Executive Assistant, Secretary, Admin, Translator, or similar role is preferred.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Able to handle multiple tasks and work under pressure in a fast-paced environment.
• Professional, proactive, detail-oriented, and trustworthy.
• Willing to work full WFO and accommodate management's schedule when necessary.
• Willing to travel or accompany management for business trips when required.