Personal Assistant (Mandarin Speaker)

About the role

A Personal Assistant (PA) Mandarin provides comprehensive support to Mandarin-speaking management, bridging language and cultural gaps between foreign leadership and local teams through real-time interpretation, written translation, and daily administrative coordination.

Key responsibilities

• Provide real-time oral interpretation during meetings, business discussions, and field visits between Mandarin-speaking management and local teams
• Translate documents, emails, contracts, and presentation materials from Mandarin to Indonesian/English and vice versa
• Manage daily schedules, meeting calendars, and appointments for leadership
• Arrange business travel including flight bookings, hotel reservations, visa processing, and transportation
• Screen emails, phone calls, and messages directed to leadership and respond on their behalf when required
• Organize and maintain company documents, confidential files, and reports in an orderly manner
• Attend internal and external meetings, record key points (Minutes of Meeting) in Mandarin and Indonesian, and distribute accordingly
• Prepare presentation materials, daily/weekly/monthly reports, and expense reports for leadership
• Ensure leadership instructions are communicated to relevant teams and monitor task progress
• Handle leadership's personal matters related to work operations and maintain confidentiality of all sensitive information

About you

• Fluent in Mandarin, Indonesian, and English (written and oral)
• Experience in interpretation and translation
• Strong organizational and administrative skills
• Ability to manage multiple priorities and maintain confidentiality
• Cultural awareness and sensitivity