Personal Assistant/ Office Manager

About the role

Act as Personal Assistant to the boss: manage calendar and schedule, coordinate meetings, arrange travel (flights, hotels, transfers), make restaurant reservations, and handle other personal and professional administrative tasks.

Additionally, oversee general office management in Singapore: maintain supplies, liaise with service providers, ensure smooth daily operations, manage correspondence, and handle routine administrative duties.

Key responsibilities

• Manage calendar and schedule
• Coordinate meetings
• Arrange travel (flights, hotels, transfers)
• Make restaurant reservations
• Handle personal and professional administrative tasks
• Maintain supplies
• Liaise with vendors and service providers
• Ensure smooth daily operations
• Manage correspondence
• Coordinate internal and external meetings

About you

• Highly organised, proactive and detail-oriented
• Strong multi-tasking and prioritisation skills
• Excellent written and verbal communication
• Professional, discreet and able to handle confidential information
• Prior experience as a Personal Assistant, Executive Assistant or Office Manager
• Comfortable with calendar tools, travel booking platforms and standard office software (Microsoft 365 / Google Workspace)
• Multilingual preferred (English, Mandarin, Bahasa Indonesia)