Personal Assistant Operation team

Operations Personal Assistant (AGM & Site Support)

Company: Metro REC Sdn Bhd
Location: Penang
Job Type: Full-Time
Working Arrangement: Flexible Hours | Home-Based & Site-Based

Job Description

We are looking for an organised, responsible and independent Operations Personal Assistant to support our Operations Team in managing residential and commercial properties.

The primary responsibility is to coordinate and prepare Annual General Meetings (AGMs) for our managed properties. The successful candidate will also provide temporary operational support at our sites when team members are on leave or additional assistance is required.

This position offers flexible working hours, with the option to work from home or report to an assigned site, preferably one nearest to the employee's residence.

Key Responsibilities

1. AGM Preparation & Coordination (Main Responsibility)

• Prepare AGM notices, agendas, nomination forms, proxy forms and other meeting documents.
• Coordinate AGM timelines, deadlines and meeting arrangements.
• Prepare owners' lists, registered post records, attendance lists and voting documents.
• Assist in preparing AGM presentations, reports and meeting materials.
• Coordinate with site teams to ensure all AGM preparations are completed on time.
• Assist with post-AGM documentation, minutes and submission to the Commissioner of Buildings (COB).

2. Operations & Site Support

• Provide temporary administrative and operational support at managed properties when site personnel are on leave.
• Assist with residents' enquiries, correspondence, documentation and daily office administration.
• Follow up on outstanding operational matters when required.
• Report to the nearest suitable management site or assigned home-base location when site support is needed.

3. General Administrative Support

• Assist the Operations Team with reports, letters, notices and documentation.
• Maintain organised digital records and filing systems.
• Follow up on assigned tasks and deadlines.

Requirements

• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good organisational skills and attention to detail.
• Able to work independently and manage multiple deadlines.
• Willing to travel to assigned management sites when required.
• Previous experience in property management, administration or AGM preparation is an advantage.
• Fresh graduates with strong administrative skills are welcome to apply.

Working Arrangement & Benefits

• Flexible working hours, subject to operational requirements and AGM schedules.
• Work-from-home arrangement when physical attendance is not required.
• Site assignments will preferably be near the employee's residence or designated home base.
• Opportunities to gain experience in property management and strata administration.
• Supportive team environment.

Interested candidates are invited to apply through Indeed with their resume with picture.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person