Personal Assistant / Operations Coordinator – Sherman, TX (Part‑Time)

Personal Assistant | Strategic Operations Assistant | Operations Coordinator

3/4‑Time (~30 hours per week) | On‑Site | Sherman, Texas

Location: 1407 N. Travis St., Sherman, TX

Schedule: Monday–Friday, 10:00 AM – 4:00 PM

Position Summary

The Personal Assistant / Operations Coordinator provides comprehensive administrative, logistical, and operational support across multiple business entities, including a mediation practice, a MedSpa and wellness center, an educational institute, and personal household matters. This role requires exceptional organization, strong communication skills, advanced technical proficiency, and the ability to manage a wide variety of tasks with accuracy and minimal supervision. The ideal candidate is proactive, resourceful, and able to adapt quickly to changing priorities in a fast‑paced environment.

Administrative Support —Manage phone communications, prepare documents, assist with hiring processes, and maintain organized records across multiple businesses.

Vendor & Contractor Coordination — Contact vendors, obtain quotes, schedule services, coordinate repairs, and ensure timely completion.

Logistics & Errands —Perform local errands including supply pickups, equipment transport, school drop‑offs, and deliveries**.** Assist with setup and maintenance of new business locations, including utilities activation, equipment procurement, and coordination of security installations.

Educational Program Support — Manage student registration processes, maintain class rosters, and support preparation for educational offerings.

Technology & Media Tasks — Convert audio files, assist with digital tasks, and support technology needs across multiple businesses. Provide basic troubleshooting for Macintosh computers, printers, Wi‑Fi connectivity, and general office technology.

On‑Site Coordination — Meet contractors at business locations, provide access, oversee scheduled work, and ensure operational readiness.

Presentation & Training Support — Create and update PowerPoint presentations for the educational institute. Assist with scheduling, hosting, and managing WebEx or Zoom sessions for the mediation business.

Advanced Microsoft Excel Proficiency — Must be fully efficient in Excel, including formulas, formatting, and data organization for payroll processing. Assist with biweekly payroll preparation using Microsoft Excel.

Microsoft PowerPoint Expertise — Ability to create professional presentations for educational programs.

WebEx/Zoom Competency — Capable of managing virtual meetings and supporting mediation sessions.

Macintosh Computer Proficiency — Must be fully comfortable using macOS systems for daily operations.

Technical Troubleshooting Ability — Able to diagnose and resolve basic issues with printers, Wi‑Fi networks, and office equipment.

Strong Communication Skills — Professional phone presence and clear communication with clients, vendors, and staff.

High Initiative — Demonstrated ability to take ownership of tasks and complete them independently. Consistently on time.

Exceptional Time Management — Ability to prioritize multiple responsibilities and meet deadlines consistently.

Reliable Transportation — Required for frequent travel between business sites, vendors, and schools.

Professionalism, discretion, and reliability in handling sensitive information.

How to Apply: Submit your resume through Indeed along with a brief statement describing your experience and why you are well‑suited for a multi‑business operational support role. Also, applicants must complete the three screening tasks below in order to be eligible for an onsite interview.

1. Locate the official Sherman city department responsible for issuing commercial occupancy permits for businesses. Provide a) the exact department name, b) the correct phone number, c) the physical office address, d) the specific form name or code used for occupancy permits, and e) one sentence explanation of how you verified accuracy.

2. Identify two local print shops within 30 miles of Sherman, Texas that can produce laminated class rosters AND same-day badge printing. Provide a) Business names, b) Phone numbers, c) Hours of operation, d) a screenshot or written citation of where you found the information.

And 3) Research and summarize the three legally required components of a compliant FERPA-safe student record-keeping process for private educational programs. Provide a) the three components, b) the governing authority that defines them, c) a brief explanation of how these rules apply to maintaining class rosters, and d) one example of a violation and how to prevent it. Email the results of the scavenger hunt as a PDF file to [email protected]. Interviews will be scheduled only after successful completion of the tasks.

Pay: $18.00 - $20.00 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule

Work Location: In person