Personal Assistant (PA)

Key Responsibilities

Executive & Administrative Support for Two Chiefs

• Provide comprehensive day-to-day administrative support to the CPDO and CDDO, including calendar management, meeting scheduling, room coordination, travel or logistics arrangements, and timely follow-up.
• Manage competing priorities across both Chiefs with professionalism, confidentiality, and sound judgement, escalating conflicts or urgent matters as appropriate.
• Prepare and organize meeting agendas, pre-read materials, minutes, action logs, and follow-up summaries with clear owners and deadlines.

Leadership Coordination & Communication

• Act as a central contact point for stakeholders who need to engage with the CPDO, CDDO, and their respective direct reports.
• Coordinate information flow between Partnership Distribution, Direct Distribution, Commercial leadership, and cross-functional teams such as HR, Finance, Compliance, Legal, Communications, and Facilities.
• Support internal communications by consolidating inputs, checking clarity, and ensuring messages are structured, aligned, and delivered on time.

Meeting Governance & Action Tracking

• Support leadership meetings, business reviews, townhalls, workshops, and project governance forums by preparing materials and documenting decisions, risks, issues, and follow-up actions.
• Maintain action trackers and ensure timely follow-up with relevant owners, particularly on priorities that require coordination across both distribution channels.
• Help create visibility on key deadlines, approvals, and pending items to support effective decision-making by both Chiefs.

Presentation & Material Preparation

• Prepare PowerPoint presentations, executive summaries, briefing packs, organization charts, and other executive-ready materials for management meetings, leadership forums, business reviews, and employee communications.
• Consolidate data, updates, and inputs from multiple teams into clear, accurate, and visually consistent formats.
• Review materials for basic consistency, formatting, spelling, and completeness before submission to the Chiefs or senior stakeholders.

Engagement & Team Activities

• Support planning and coordination of engagement activities, townhalls, workshops, recognition sessions, and internal events for Partnership Distribution and Direct Distribution teams.
• Liaise with internal support functions to ensure smooth execution of engagement activities, including venue, agenda, logistics, communication, attendance tracking, and post-event follow-up.

Project & Ad-hoc Support

• Provide coordination, documentation, and administrative support for strategic initiatives, transformation projects, and cross-functional activities assigned by the CPDO, CDDO, or Commercial leadership.
• Assist with project trackers, meeting cadence, stakeholder follow-up, and document control to support timely execution.
• Handle ad-hoc assignments with flexibility, professionalism, and a service-minded approach.

Key Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 1–5 years of experience in a Personal Assistant, Executive Assistant, Secretary, or coordination role; experience supporting senior management or multiple executives is an advantage.
• Strong proficiency in Microsoft Office tools, especially PowerPoint, Word, Excel, Outlook, and Teams.
• Experience preparing meeting minutes, action trackers, executive summaries, presentation materials, and stakeholder communications.
• Experience in commercial, sales, distribution, insurance, financial services, or business development environments is an advantage.

Thank you for your job application with Prudential Life Assurance (Thailand) Public Company Limited.

To align with Prudential Group Employee Privacy Notice, candidate acknowledged the record and usage of candidate’s personal details to Prudential Life Assurance (Thailand) Public Company Limited and its business partner for recruitment purpose.

See more detail https://www.prudential.co.th/corp/prudential-th/en/privacy-notice-staff/

Refer to Prudential Life Assurance (Thailand) Public Company Limited’s Privacy notice regarding recruitment at https://www.prudential.co.th/corp/prudential-th/th/privacy-notice-staff/, and please be informed that company conducts criminal background checks for all positions during the hiring process.