Personal Assistant (PA)

About the role

We are seeking an experienced and proactive Personal Assistant to support senior executives and ensure smooth daily operations.

What you'll be doing

1. Manage Executive’s Schedule: Organize diaries, travel, and meetings with accuracy and efficiency.
2. Facilitate Communication: Act as the main contact for executives, handling correspondence clearly and professionally.
3. Document Management: Maintain filing systems, prepare meeting materials, take minutes, and ensure confidentiality.
4. Event Coordination: Plan and support internal/external events and office activities seamlessly.
5. Cross‑Department Collaboration: Work closely with various departments to support projects and initiatives.
6. Stakeholder Engagement: Provide good service to internal and external stakeholders.
7. Problem‑Solving: Demonstrate detailed, proactive, and resourceful decision‑making in daily tasks.
8. Organize and Maintain Office Systems: Ensure smooth operation of office processes and procedures.
9. Manage Incoming Calls, Emails, and Correspondence: Handle communications efficiently and professionally.

Job Requirements

• Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or related field preferred.
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders (CEO/Director). Operational experience will be considered an added advantage.
• Excellent verbal and written communication skills in Mandarin and English.
  "We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders."
• Ability to work independently and handle multiple tasks
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team, with discretion and attention to detail.
• Proactive and flexible approach, able to manage diverse tasks under pressure.

Skills & Competencies

• Detail‑oriented with high accuracy in documentation and correspondence.
• Effective interpersonal skills for cross‑departmental collaboration.
• Professionalism in stakeholder engagement and customer service.
• Strong planning and problem‑solving abilities.

Job Benefits

• EPF/SOCSO
• Annual leave
• Medical leave
• Free parking
• Professional development
• Annual Bonus
• Death of immediate family ( 3 Days )
• Paternity Leave ( 7 Days)
• Natural disaster Leave ( 2 Days )
• Birthday Leave ( 1 Days )