PERSONAL ASSISTANT (PA)

POSITION : PERSONAL ASSISTANT (PA)

GRADE : GRADE G7D

EMPLOYMENT TYPE : CONTRACT

1. APPOINTMENT REQUIREMENTS

a. Possess at least a Diploma in Secretarial Studies/Office Management, Business Administration, Corporate Communication, or an equivalent field. Candidates with a professional secretarial certification will have an added advantage;

b. Minimum 3 to 5 years of experience working as a Personal Assistant, Executive Secretary, or management support for senior management, including C-Level Executives/Directors;

c. Excellent command of both spoken and written English and Bahasa Melayu, with the ability to communicate respectfully and professionally with individuals at all levels;

d. Proficient in modern office management software, including Microsoft Office (Word, Excel, and PowerPoint), as well as calendar and email management platforms such as Microsoft Outlook or Google Workspace;

e. Willing to work flexible hours, including being available to respond to calls or messages outside office hours in emergency situations, and willing to accompany the President/Executive (PE) for official outstation assignments when required.

2. JOB DESCRIPTION

a. Calendar & Schedule Management: Proactively manage and coordinate the PE's daily calendar, including scheduling appointments, meetings, and official events while avoiding scheduling conflicts;

b. Travel Arrangements: Manage all domestic and international travel arrangements in detail, including flight bookings, hotel accommodation, transportation, and visa arrangements where applicable;

c. Communication & Gatekeeping: Receive, screen, and manage telephone calls, emails, and official correspondence addressed to the PE. Respond to routine enquiries on behalf of the PE in a professional manner;

d. Document & Meeting Coordination: Prepare documents, files, reports, and presentation materials required by the PE prior to attending meetings. Take meeting minutes or record key points when instructed;

e. Corporate Liaison: Act as the primary point of contact between the PE and heads of other departments, employees, stakeholders, clients, and VIP/VVIP guests;

f. Confidential Information Management: File and handle highly sensitive personal and corporate documents with the highest level of confidentiality, discretion, and integrity;

g. Special & Ad-Hoc Duties: Assist with minor personal matters of the PE, where necessary to facilitate work-related activities, process expense claims, and perform other duties as assigned from time to time.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Health insurance
• Maternity leave
• Professional development

Work Location: In person