Personal Assistant (PA)

Job highlights

• Represent the CBO professionally in meetings or communications when required. . Meeting & Travel Management . Organize business travel,itineraries,visas,and accommodations

Client - CSM Technologies

Np- 10-days

Role- Personal Assistant (PA)

Location Old Airport road,

Role Overview

The Personal Assistant / Personal Secretary to the Chief Business Officer provides high-level administrative, operational, and strategic support to ensure the CBO can focus on business growth, partnerships, and organizational performance. The role requires confidentiality, proactive coordination, and strong business acumen.

Key Roles & Responsibilities-

1. Executive & Administrative Support

• Manage the CBO s calendar, appointments, and meeting schedules

• Coordinate internal and external meetings, including board and partner meetings

• Prepare agendas, briefing notes, and follow-up action items

• Handle correspondence (emails, calls, letters) on behalf of the CBO

• Maintain confidential files, contracts, and business records

2. Strategic & Business Support

• Assist in preparing business plans, proposals, presentations, and reports

• Conduct research and compile data on markets, competitors, and partnerships

• Track key business initiatives and follow up on deliverables

• Support execution of strategic projects led by the CBO

• Summarize key insights and recommendations for decision-making

3. Communication & Stakeholder Coordination

• Act as a liaison between the CBO and internal teams, partners, and clients

• Coordinate communication with senior leadership and cross-functional teams

• Ensure timely information flow and alignment on priorities

• Represent the CBO professionally in meetings or communications when required

4. Meeting & Travel Management

• Organize business travel, itineraries, visas, and accommodations

• Prepare travel briefing packs and post-trip reports

• Arrange logistics for conferences, negotiations, and events

• Track expenses and prepare reimbursement reports

5. Reporting & Performance Tracking

• Monitor KPIs, dashboards, and performance metrics

• Prepare weekly, monthly, and quarterly reports for the CBO

• Track deadlines, risks, and follow-ups across business initiatives

• Maintain action logs and ensure accountability

6. Confidentiality & Compliance

• Handle sensitive business, financial, and personnel information discreetly

• Ensure compliance with company policies and governance standards

• Manage secure documentation and approval workflows

7. Process Improvement & Office Management

• Improve executive workflows and administrative processes

• Implement productivity tools and systems for better efficiency

• Coordinate with finance, legal, HR, and operations teams

• Anticipate needs and proactively resolve issues

Key Skills & Competencies

• Strong organizational and time-management skills

• Excellent written and verbal communication

• High level of discretion and integrity

• Business and financial understanding

• Ability to multitask and work under pressure

• Proficiency in MS Office / Google Workspace and project tools

Reporting Relationship

• Reports directly to: Chief Business Officer

• Works closely with: CEO, Finance, Legal, Sales, Strategy, and Operations teams

If you want, I can:

• Tailor this for a startup, corporate, or multinational environment

• Convert it into a formal job description

• Adjust it for Executive Assistant vs. Personal Secretary level

• Add KPIs or performance evaluation metrics

Just tell me how you plan to use it.