Personal Assistant (PA)

About the role

We are seeking a highly organised, proactive and trustworthy Personal Assistant to Executive Director / Administrative Executive to provide comprehensive executive support, manage daily administrative operations and coordinate internal business activities. The ideal candidate is detail-oriented, resourceful and capable of handling multiple priorities while maintaining a high level of confidentiality and professionalism.

Key responsibilities

• Provide administrative and personal assistant support to the Executive Director, including scheduling, appointments, meetings and executive correspondence.
• Coordinate travel arrangements, accommodation bookings, transportation and executive itineraries.
• Manage daily office administration, supplies, facilities, vendors and general operational requirements.
• Assist the Executive Director in coordinating management meetings, documentation, approvals and follow-up actions.
• Prepare reports, presentations, meeting minutes, correspondence and other administrative documents.
• Coordinate procurement activities, supplier quotations, vendor agreements, contracts and renewal schedules.
• Provide administrative support for HR activities, including recruitment scheduling, onboarding arrangements, staff communications and internal events.
• Assist with finance-related administration, including invoices, reimbursement documentation and payment coordination.
• Maintain proper corporate filing systems, document control and confidential company records.
• Liaise with internal departments and external stakeholders to ensure smooth communication and efficient business operations.

About you

• Diploma or Bachelor's Degree in Business Administration, Office Management or a related field.
• 3–7 years of relevant experience in personal assistant, executive support or corporate administration roles.
• Strong organisational, multitasking and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to work independently, take initiative and manage competing priorities.
• High level of integrity, discretion and confidentiality.
• Strong interpersonal skills with a professional and positive attitude.

About us

Be part of a dynamic fintech company where you can work closely with senior management, gain exposure to various corporate functions and contribute to efficient business operations.