Personal Assistant Position

About the role

An executive assistant providing administrative support to the team lead. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date.

Key responsibilities

• Managing and organizing calendars
• Making travel arrangements such as booking taxis for executives
• Answering phones, screening calls and directing to the appropriate person or department
• Taking notes at meetings
• Booking meeting rooms and ordering lunches for meetings
• General administration duties such as filing, scanning documents, faxing
• Tidying offices
• Sending out mail and answering email requests promptly
• Sorting incoming mail into categories (e.g. action required, no action required)
• Creating presentations

About you

• Excellent planner and organizer
• Proactive
• Interested in playing a big role in the vision of the organization