Personal Assistant to C-Level Executive

Work Location: KHK Tower, Bangsar South Office, Kuala Lumpur
Salary Range: RM5,000.00 – RM6,000.00
Position: Personal Assistant to C-Level Executive
Working Hours: Monday to Friday, 9:30 AM – 6:15 PM

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Role Overview

The Personal Assistant to C-Level Executive provides comprehensive executive and administrative support to ensure the smooth and efficient management of the executive office. This role acts as a key liaison between the executive, internal departments, external stakeholders, and business partners while coordinating schedules, communications, meetings, and business priorities. The ideal candidate is highly organized, proactive, professional, and able to manage confidential information with discretion in a fast-paced business environment.

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Company Benefits

• Group insurance and hospitalization coverage.
• Medical, dental, and optical claim benefits.
• Annual salary increment and performance bonus.
• Additional annual leave entitlement.
• Mobile phone allowance or reimbursement.
• Parking allowance or reimbursement.
• Additional allowances provided.
• Career advancement opportunities.
• Professional training and development opportunities.

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Key Responsibilities

• Provide executive support to the C-Level Executive and act as the key liaison with internal departments, branches, external stakeholders, and business partners.
• Monitor and follow up on assigned projects, tasks, and deadlines with relevant department heads to ensure timely completion and delivery.
• Review documents, reports, and submissions prepared for the executive office while highlighting important matters requiring attention or discussion.
• Assist in communicating business strategies, initiatives, and key updates to relevant departments to ensure proper alignment and execution.
• Prepare routine and ad-hoc reports, presentations, and business documents to support management review and decision-making processes.
• Manage daily schedules, meetings, appointments, and priorities while ensuring effective coordination of executive commitments.
• Provide updates to the C-Level Executive on important matters, meeting outcomes, business activities, and key information gathered from various engagements.
• Prepare confidential correspondence, reports, briefing materials, presentations, and other executive-level documents as required.
• Maintain proper administrative systems, records, and filing processes to ensure efficient document management and information retrieval.
• Collaborate with various departments to facilitate effective communication and improve overall operational efficiency.
• Assist in coordinating meetings with VIPs, business partners, and important guests while maintaining professionalism and confidentiality.
• Support business travel arrangements, special projects, and ad-hoc assignments while ensuring timely completion of responsibilities.

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Job Requirements

• Bachelor’s degree in Business Administration, Secretarial Studies, or any related field with relevant academic background.
• Minimum 3–5 years of experience in Executive Personal Assistant, Executive Assistant, or similar executive support roles.
• Experience supporting C-Level executives or senior management with strong exposure to executive-level coordination.
• Experienced in calendar management, meeting coordination, travel arrangements, and preparation of business documents.
• Able to handle confidential information with professionalism, discretion, and a high level of integrity.
• Possess strong organizational, communication, and stakeholder management skills across various departments.
• Able to manage multiple priorities independently while delivering quality results in a fast-paced environment.
• Proficient in spoken and written Malay, English, and Mandarin to support effective communication with internal and external stakeholders.

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Application Invitation

We welcome qualified candidates who are proactive, organized, and passionate about supporting senior management in a dynamic business environment. If you are ready to take on a challenging role with opportunities for professional growth, we encourage you to apply and be part of our team.