Personal Assistant to CEO

Job Overview

5IR Tech Sdn Bhd is seeking a responsible, organized and proactive Personal Assistant to the CEO to provide day-to-day executive, administrative and coordination support.

The successful candidate will work closely with the CEO and assist in coordinating internal departments, suppliers, customers and business partners. As 5IR Tech is involved in the manufacturing and supply of gimbal camera systems and related electronic products, the role will also involve following up on production, sales, procurement, documentation and business matters as instructed by the CEO.

The position requires strong communication skills, confidentiality, attention to detail and the ability to follow up on multiple matters independently.

Key Responsibilities

• Manage the CEO’s schedule, meetings, appointments and reminders.
• Prepare emails, letters, reports, presentations and other business documents.
• Take meeting notes and follow up on important action items.
• Coordinate with internal departments such as Sales, Production, Procurement, Finance and Engineering.
• Follow up on customer orders, production progress, deliveries and outstanding matters.
• Communicate and coordinate with customers, suppliers and business partners when required.
• Maintain proper filing and organization of important company documents.
• Assist the CEO with general administrative, business and operational matters as assigned.

Requirements

• Diploma or Degree in Business Administration, Management or related field.
• Fresh graduates are welcome to apply.
• Good communication skills in Bahasa Malaysia, English, or Chinese.
• Basic knowledge of Microsoft Word, Excel and PowerPoint.
• Good organizational and time-management skills.
• Able to handle multiple tasks and follow up independently.
• Responsible, detail-oriented and able to maintain confidentiality.
• Good communication and coordination skills.
• Willing to learn and assist with different business matters as required.

Perks & Benefits

• Flexible Working Hours: Employees may clock in anytime between 9:00 AM and 10:00 AM.
• Comfortable and flexible working environment.
• Opportunity to work closely with management and gain exposure to different areas of the business.
• Learning and career development opportunities in a technology and manufacturing company.