Personal Assistant to CEO

𝗣𝗼𝘀𝗶𝘁𝗶𝗼𝗻: Personal Assistant to CEO

𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻: Dubai, UAE (on-site)

𝗗𝗲𝗽𝗮𝗿𝘁𝗺𝗲𝗻𝘁: Operational

𝗧𝘆𝗽𝗲: Full-time

𝗔𝗯𝗼𝘂𝘁 𝘁𝗵𝗲 𝗥𝗼𝗹𝗲

We are looking for a sharp, proactive and highly organized Personal Assistant to support our CEO across business and personal matters in our Dubai office. You will be the CEO's right hand: managing the agenda, representing the CEO with clients and partners, preparing and delivering presentations, coordinating projects across departments and handling personal errands with full discretion.

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

• Manage the CEO's calendar, meetings and priorities across multiple time zones;
• Act as the first point of contact for clients, partners and internal stakeholders on behalf of the CEO;
• Prepare presentations, reports and meeting materials, and present or support the CEO at client and partner meetings;
• Coordinate meetings, take minutes, track action items and follow up until completion;
• Communicate and coordinate on the CEO's behalf with HR, Travel, Events, Marketing, Talent Acquisition, IT and Sales teams;
• Run project management tasks: coordinate cross-department initiatives, set timelines and track progress;
• Organize business travel, visas, accommodation and itineraries;
• Plan client and partner meetings, business dinners, events and corporate functions;
• Handle personal errands and private matters for the CEO with complete discretion;
• Support special projects and ad-hoc tasks as assigned by the CEO.

𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀

• 5+ years as a Personal or Executive Assistant to a CEO, founder or other C-level executive;
• Experience in high-risk industries (fintech, Forex/CFD, crypto or similar) is highly preferred;
• Fluent English, both written and spoken;
• Additional languages are a strong advantage;
• Proven experience working with clients and partners at a senior level;
• Strong presentation skills: building professional decks and presenting them with confidence;
• Experience handling personal errands and private matters for executives;
• Sharp, analytical mind with strong judgment and the ability to anticipate needs;
• Excellent organization and multitasking skills in a fast-paced environment;
• Impeccable discretion and confidentiality;
• Advanced MS Office (PowerPoint, Excel, Word, Outlook) and Google Workspace;
• Hands-on use of AI tools (ChatGPT, Claude, Microsoft Copilot or similar);
• Experience with presentation and design tools (Canva, Gamma, Pitch, Figma or similar).

𝗪𝗵𝗮𝘁 𝗪𝗲 𝗢𝗳𝗳𝗲𝗿

• Comfortable office in Al Barsha (5 minutes from Insurance Market metro station);
• Work directly with the CEO and gain exposure to top-level decision-making;
• Competitive salary aligned with the Dubai market;
• Friednly, proactive and innovative team across six countries;
• Fast-paced, dynamic and challenging environment;
• Clear career growth and performance-based recognition.