Personal Assistant to CEO — Logistics & Operations

About Mae Fah Luang Foundation

Mae Fah Luang Foundation under Royal Patronage is a non-profit organization dedicated to creating meaningful, sustainable change—socially, environmentally, and economically. Inspired by the vision of HRH Princess Srinagarindra, we take a holistic, people-centered approach to development, restoring ecosystems, improving livelihoods, and preserving cultural heritage. Through decades of work in reforestation, climate resilience, education, and social enterprise, we have helped communities build dignified, self-sufficient lives. Our efforts have also been recognized internationally as a model for sustainable development. If you share our commitment to positive change, Join us.

Job Summary

We are seeking a proactive, highly organized, and detail-oriented Personal Assistant to provide seamless logistics and operational support to the Chief Executive Officer of the Mae Fah Luang Foundation under Royal Patronage. This role is ideal for a fast-thinking, resilient individual with strong organizational skills, sound English communication, and a genuine commitment to social development and community empowerment. You will manage the CEO's travel, transportation, calendar, and day-to-day logistical needs, ensuring smooth and punctual operations at all times.

This role works alongside the CEO's Content-focused PA, who owns meeting agendas, briefing content, and correspondence. The two roles coordinate closely to ensure the CEO's schedule and materials are fully aligned.

Key Responsibilities

• Oversee end-to-end travel arrangements for both domestic field trips (project site visits in provinces) and international missions, including flights, accommodation, visa processing, itineraries, transit logistics, and expense management.
• Manage executive transportation, driver schedules, vehicle maintenance, and route planning to ensure smooth and punctual transfers across all travel destinations.
• Manage and coordinate the CEO's master calendar, scheduling internal/external meetings, field visits, and engagements to avoid conflicts and optimize travel time.
• Coordinate meal orders, catering, and dietary preferences for internal meetings, C-suite guests, and official visits.
• Prepare logistical briefing packs ahead of meetings and trips (schedule, location details, contact lists, travel documents).
• Track and reconcile travel and logistics-related expenses; manage float/reimbursement processes as needed.
• Handle confidential scheduling and travel information with discretion and integrity.
• Serve as the CEO's point of contact for logistics-related queries from internal teams, drivers, and vendors (hotels, airlines, visa agents).

Coordination with Content PA

• Maintains a shared master calendar with the Content PA to prevent scheduling conflicts and duplicate work.
• Aligns on handoff points for events/trips that involve both logistics (this role) and content/agenda prep (Content PA) — e.g., confirming who briefs the CEO on what, and by when.
• Flags any scope overlap (e.g., meal coordination for high-level meetings) early rather than defaulting silently to one person.