Personal Assistant To Chief Executive Officer

We are looking for a highly organized, articulate, and detail-oriented Personal Assistant to support our Australian CEO. The role will involve managing the CEOs day-to-day schedule, calendar, meetings, correspondence, and administrative requirements.

The ideal candidate should have excellent English communication skills, strong MS Office proficiency, and working knowledge of Administration, HR, and Accounts-related activities.

Location: Mahim

Education:

• Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.

Key Responsibilities:

• Manage the CEOs calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Handle meeting invites, reminders, follow-ups, and scheduling conflicts.
• Manage emails, correspondence, documents, presentations, and other communication on behalf of the CEO.
• Prepare and maintain reports, MIS, presentations, and business documents using MS Word, Excel, and PowerPoint.
• Maintain confidential information and sensitive business correspondence with discretion.
• Coordinate with employees, clients, vendors, and internal departments on behalf of the CEO.
• Provide general office administration and executive support.
• Assist with travel arrangements, itineraries, bookings, and related coordination when required.
• Support HR-related administrative activities, including employee coordination, documentation, attendance, joining formalities, and other HR processes.
• Assist with basic accounts and finance-related administrative activities, documentation, invoices, and coordination with the accounts team.
• Maintain and organize records, documents, and files.
• Ensure timely follow-up on tasks and action items assigned by the CEO.
• Handle other administrative, coordination, and executive support responsibilities as required.

Desired Candidate Profile:

• Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.
• 37 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
• Fluent in English, both written and verbal.
• Excellent typing speed and accuracy.
• Strong hands-on knowledge of MS Word, MS Excel, and MS PowerPoint.
• Working knowledge of HR, Administration, and basic Accounts.
• Strong calendar management and organizational skills.
• Excellent follow-up, coordination, and multitasking abilities.
• Should be comfortable interacting with senior management and international stakeholders.
• Must demonstrate confidentiality, maturity, professionalism, and discretion.
• Should be well-presented, proactive, and highly organized.
• Ability to work independently and manage multiple priorities in a fast-paced office environment.

Desired Candidate:

• Only Female Candidate Required
• Fluent in English, both written and verbal.
• 4 - 8 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
• She must be having Admin, Accounts and HR knowledge.
• 6 Days Working Role (2nd & 4th Saturday off)
• Good hands-on MS Office (Word, Excel, Power Point)