Personal Assistant to Director

Job Summary

The Personal Assistant (PA) to the Director provides comprehensive administrative and organizational support to the Director, ensuring effective time management, smooth coordination of business activities, and professional handling of confidential matters. The PA will manage schedules, communications, and operational tasks to enable the Director to focus on strategic priorities.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Coordinate internal and external meetings, including scheduling, logistics, and follow-up actions.
• Handle confidential documents and sensitive information with discretion.
• Liaise with internal departments, clients, suppliers, and external stakeholders on behalf of the Director.
• Monitor deadlines, projects, and action items to ensure timely completion.
• Assist with expense claims, reimbursement processes, and basic financial tracking.
• Support in reviewing quotations, purchase orders, and administrative documentation.
• Maintain proper filing and administrative records of corporate and personal documentation.
• Provide support in special projects, research, and ad-hoc assignments as directed by the Director.
• Perform other duties assigned to ensure smooth daily operations.
• Provide personal assistance to the Director, including handling tasks and errands as required
• Accompany the Director to events, functions, or engagements when necessary.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 2–5 years of working experience in a Personal Assistant, Executive Assistant, or Administrative role.
• Strong organizational, multitasking, and time management skills.
• High level of integrity with the ability to handle confidential information.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Excellent communication skills in English and Bahasa Malaysia.
• Able to work independently in a fast-paced environment.
• Candidates with prior exposure to finance, accounting, or bookkeeping will be an added advantage.