Personal Assistant to Director

Role Description

We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive support to the Director in his personal and family capacities. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with personal and family-related matters, ensuring seamless day-to-day operations.

Job Description

• Manage Director’s schedules, appointments, travel arrangement, meetings and functions
• Coordinate travel and accommodation requirement in connection with others
• Manage personal appointments, including medical, social, and wellness engagements.
• Handle household management.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Handle children’s school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertaken ad-hoc assignments and related duties as and when required.

Requirements

• A diploma or degree in business administration, communications, or a related field is preferred.
• Minimum of 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
• Must be able to support boss out of standard working hour for flight booking, ticket amendment, accommodation and transport arrangement from time to time.
• Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
• Self-starter who takes initiative and can work independently with minimal supervision.
• High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.