Personal Assistant to Director

About the role

Provide comprehensive secretarial and administrative support to the Director, including managing the Director's meeting schedule and other business and personal matters as required.

Key responsibilities

• Manage the Director's meeting schedule and business and personal matters
• Establish and maintain office administration systems, including document control, data management, filing, and record-keeping systems
• Ensure all important documents, correspondence, and project-related information are properly recorded, organized, and securely maintained
• Coordinate and monitor company property and administrative matters, including business and operating licences, vehicle administration such as road tax, insurance and servicing, and property-related matters such as quit rent and assessment renewal
• Liaise and coordinate with internal departments, external vendors, service providers, government authorities, and other relevant parties on active and ongoing projects
• Monitor and follow up on matters assigned by the Director, ensuring outstanding tasks, requests, and instructions are properly communicated and completed within the required timeframe
• Perform other ad hoc administrative, coordination, and personal assistance duties as assigned by the Director

About you

• Minimum SPM, Diploma, or Degree in any field
• Preferably at least 1 year of working experience in a Personal Assistant, Secretary, Executive Assistant, or similar administrative role
• Good computer literacy, with good working knowledge of Microsoft Office, particularly MS Excel and MS Word
• Basic knowledge of accounting and bookkeeping will be an added advantage
• Good organizational, time-management, communication, and coordination skills
• Able to handle confidential and sensitive information with a high level of discretion and professionalism
• Mature, responsible, well-organized, proactive, and able to work independently with minimal supervision