Personal Assistant to Director

Job Overview
We are seeking a proactive and highly organized Personal Assistant to support our Director in managing daily administrative tasks and ensuring seamless communication within the organization. This paid position offers an exciting opportunity to be an integral part of a dynamic team, helping to streamline operations and facilitate the success of our leadership.

Responsibilities

• Manage the Director’s calendar using Google Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Handle incoming calls with professional phone etiquette, directing inquiries appropriately and taking detailed messages.
• Perform data entry and maintain accurate records through filing systems, both digital (Google Workspace) and physical.
• Assist with social media posts and contetn database managment.
• Prepare correspondence, reports, and proofreading documents to ensure clarity and professionalism.
• Support storefront duties by greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.
• Utilize Office experience to coordinate meetings, prepare agendas, and organize documentation for executive review.
• Update website information as needed.

Skills

• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Proven experience with social media including Instagram, Youtube and TikTok.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills with professional phone etiquette and customer service orientation.
• Proficiency in data entry, filing systems, and basic bookkeeping using QuickBooks.
• Demonstrated clerical experience with office procedures such as proofreading, document formatting, and record management.
• Familiarity with multi-line phone systems and front desk operations.
• Ability to handle confidential information discreetly while maintaining accuracy in documentation.

Join our team to bring your administrative expertise to a vibrant organization that values dedication, professionalism, and proactive support!

Pay: $18.25-$31.62 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Flexible schedule
• Wellness program

Work Location: In person