Personal Assistant to Founder

About the Role

We are looking for a Personal Assistant to the Founder who is independent, responsible, adaptable and willing to learn.

This is not a routine administrative role.

You will work closely with the Founder and may be involved in business operations, coordination, research, meetings, travelling, project assignments and other tasks according to business priorities.

The successful candidate should be comfortable with a role where every day may be different.

Work Arrangement — Hybrid

This is a hybrid position.

Depending on the task and business requirements, you may work:

• From the office
• From home / remotely
• At customer or supplier locations
• At project or site locations
• At meetings
• With the Founder directly
• On outstation assignments

The working location may change depending on the day's responsibilities.

Hybrid does not mean fully remote. The candidate must be willing to report to the office, attend meetings, visit sites and accompany the Founder whenever required.

Key Responsibilities

• Assist the Founder with daily business and personal work coordination
• Manage schedules, appointments, meetings and follow-ups
• Conduct research and gather information when required
• Prepare documents, reports, presentations and basic analysis
• Coordinate with suppliers, customers, business partners and external parties
• Make phone calls, send messages and follow up on pending matters
• Assist with business projects and special assignments
• Arrange and coordinate travelling and outstation activities
• Accompany the Founder to meetings, site visits and business activities when required
• Occasionally act as the Founder’s driver for business meetings, appointments, site visits and outstation trips
• Ensure the Founder reaches appointments safely and on time
• Assist with vehicle-related arrangements when required
• Help organize information, documents and action items
• Learn new systems, software, processes and business functions
• Handle ad-hoc assignments from the Founder
• Take ownership of assigned tasks from beginning to completion

What We Are Looking For

• Diploma or Degree
• Fresh graduates are welcome
• 1–2 years of working experience is an advantage
• Own car and valid driving licence
• Good and safe driving skills
• Willing to drive the Founder when required
• Willing to travel outstation
• Able to work independently with minimal supervision
• Strong sense of responsibility and ownership
• Good communication and interpersonal skills
• Willingness to learn new things
• Able to handle different types of tasks
• Good organizational and follow-up skills
• Comfortable working in a fast-moving SME environment
• Able to handle confidential business information professionally
• Comfortable working under a hybrid arrangement

Personal Characteristics We Value

1. Independent

You don't need to be told every single step before you can start.

2. Responsible

When you accept a task, you follow through and make sure it gets completed.

3. Willing to Learn

If you don't know how to do something, you are willing to research, learn and figure it out.

4. Adaptable

Your responsibilities may change according to the Founder’s priorities and business requirements.

5. Takes Initiative

If you encounter a problem, you try to find a solution instead of simply waiting for instructions.

6. Trustworthy and Discreet

You may have access to confidential business and personal information.

7. Flexible

You should be comfortable moving between office work, remote work, meetings, site visits, driving and outstation assignments.

Other Preference

Candidates who are single and able to maintain flexible availability for occasional business travel and changing schedules are preferred.

This is a preference rather than the primary qualification. Selection will also consider the candidate's skills, attitude, responsibility, availability and ability to perform the job requirements.

Important Requirements

Must Have:

• Diploma / Degree
• Own car
• Valid driving licence
• Good driving ability
• Willing to drive the Founder when required
• Willing to travel outstation
• Able to work independently
• Strong sense of responsibility
• Willing to learn
• Comfortable handling different types of tasks
• Comfortable with hybrid working

Pay: RM2,800.00 - RM6,000.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Dental insurance
• Flexible schedule
• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

Work Location: Hybrid remote in Butterworth (12000)