Personal Assistant to Management (Mandarin Speaker)

Job Summary

Experienced PA to support management in scheduling, coordination, documentation, follow-up, and daily business matters with confidentiality.

Key Responsibilities

1. Administrative & Personal Support
   Provide full administrative and personal assistance to the Director / Management.
   Manage schedules, appointments, meetings, travel arrangements, and daily task follow-up.
2. Business Coordination
   Coordinate with internal departments, suppliers, partners, and external parties.
   Follow up on assigned tasks and ensure matters are completed on time.
3. Documentation & Reporting
   Prepare documents, meeting notes, reports, letters, and presentations when required.
   Maintain proper filing, records, and confidential documents.
4. Communication & Follow-Up
   Act as a point of contact between management and relevant parties.
   Handle calls, messages, emails, and reminders professionally.
5. Confidential & Ad-Hoc Matters
   Handle sensitive information with high confidentiality.
   Assist in personal errands, business tasks, and ad-hoc duties assigned by management.

Requirements

Minimum 3–5 years experience as Personal Assistant / Executive Assistant / Secretary.

Strong organizational, follow-up, and time management skills.

Able to work independently and handle multiple tasks.

Good communication skills in English, Mandarin, and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.

Proficient in Microsoft Office, Google Workspace, and basic documentation.

Trustworthy, detail-oriented, responsible, and able to maintain confidentiality.

Able to travel or work beyond normal hours when required.

Candidates with experience supporting company directors, business owners, or senior management will be highly preferred.