Personal Assistant to Managing Director

About the role:

We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of Top Green Group of Companies, a leading construction and development company based in Kuching, Sarawak. This full-time role will be an integral part of the executive team, providing a wide range of administrative and operational support to ensure the smooth running of the business.

Job Responsibilities:

• Assist the Managing Director (MD) to make the best use of time by dealing with secretarial & confidential administrative tasks efficiently in corporate matters.
• Screen and direct phone calls/ emails and distribute correspondence.
• Prepare and proofread correspondence, reports and other documents on behalf of the MD.
• Act as the point of contact between the MD and consultants/ vendors/ clients.
• Manage diary and schedule/ prepare meetings and appointments. Take dictation and minutes.
• Produce reports, presentations and briefing.
• Devise and maintain systematic office filing system, both physical copy and electronic.
• Provide administrative support as needed. Perform relevant ad hoc tasks as given from time to time.

Job Requirement:

• A minimum of 5 years' experience as a Personal Assistant, preferably working experience in construction and property development industry or legal firm would be an added advantage.
• Good in written and spoken of Mandarin and English. Must be able to translate documents in Bahasa Malaysia/ English to Mandarin (or vice versa).
• Proficient in Microsoft Office suite, including Word and Excel.
• Self-motivated, good interpersonal and communication skills.
• Exceptional attention to details, ability to work independently, take initiative and think proactively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage competing demands.
• Perform relevant ad hoc tasks as given from time to time.

What we offer:

• Competitive salary and performance-based bonus.
• Opportunities for professional development and career advancement.
• Supportive and collaborative work environment.

About us

Top Green Group of Companies is a leading provider of construction and development services in Sarawak, Malaysia. We have a proven track record of delivering high-quality projects that contribute to the growth and development of the local community. Our success is built on a foundation of innovation, sustainability, and a commitment to excellence in everything we do.

Apply now to be part of our dynamic team and play a key role in supporting the Managing Director and driving the success of our organization.