Personal Assistant To Managing Director

Key Responsibilities

• Manage the Managing Director's daily calendar, appointments, meetings, and schedules.
• Coordinate and organize internal and external meetings, including preparation of agendas and necessary documents.
• Maintain reminders and ensure timely follow-up on tasks, commitments, meetings, and action points assigned by the MD.
• Coordinate with various department heads and employees on behalf of the Managing Director and obtain regular status updates.
• Handle phone calls, emails, correspondence, letters, and other communications for the MD as required.
• Prepare and maintain reports, presentations, Excel sheets, meeting notes, and other management documents.
• Record Minutes of Meetings (MoM) and track action items until completion.
• Arrange business travel, including flight/train bookings, accommodation, transportation, and travel itineraries.
• Coordinate meetings and communication with clients, bankers, consultants, vendors, government officials, and other external stakeholders.
• Maintain confidential company and management information with the highest level of discretion.
• Organize and maintain important documents, records, agreements, correspondence, and digital files.
• Screen and prioritize appointments, calls, emails, and meeting requests.
• Assist the MD in monitoring important deadlines and management priorities.
• Follow up with departments regarding information, reports, approvals, payments, documentation, and other matters requiring MD's attention.
• Assist in organizing management meetings, conferences, client visits, and company events.
• Handle additional administrative and coordination responsibilities assigned by the Managing Director.

Candidate Requirements

• Graduate in any discipline; MBA or relevant postgraduate qualification will be an advantage.
• Prior experience as a Personal Assistant, Executive Assistant, Secretary, or similar role is preferred.
• Excellent verbal and written communication skills in English.
• Good knowledge of MS Office, particularly Excel, Word, PowerPoint, Outlook/Email and Calendar Management.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Ability to multitask and work under deadlines.
• Professional appearance and interpersonal skills.
• High degree of integrity, confidentiality, and discretion.
• Ability to communicate confidently with senior management and external stakeholders.

Preferred Skills

Executive Assistance | Calendar Management | MD Office Coordination | Meeting Coordination | Follow-ups | MIS Reporting | Minutes of Meeting | Travel Management | Business Correspondence | MS Excel | PowerPoint | Documentation | Stakeholder Coordination | Confidentiality | Administrative Support