Personal Assistant to Managing Director

Overview

Seeking a proactive, detail-oriented Personal Assistant to support the Managing Director in a dynamic and fast-paced environment. Helping to manage schedules, coordinating communications, handling administrative tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, a positive attitude, and a passion for delivering outstanding customer service.

Duties

• Light housekeeping/cleaning, meal prep, creative assistant work, organizational tasks, creative consultation
• Help manage the Managing Director’s calendar, schedule meetings, appointments, and travel arrangements efficiently.
• Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
• Prepare, proofread, and organize correspondence, reports, and presentations
• Maintain accurate records through data entry, filing systems, and bookkeeping tasks
• Coordinate meetings by arranging venues, preparing agendas, taking minutes, and distributing follow-up action items.
• Assist with front desk responsibilities including greeting visitors, managing office supplies inventory, and supporting clerical duties such as photocopying and document organization.
• Support bookkeeping activities such as invoicing, expense tracking
• Utilize DocuSign for secure electronic signatures on contracts and important documents.
• Perform general administrative tasks including proofreading documents, managing files both digitally and physically, and ensuring office organization is maintained at all times.

Qualifications

• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Exceptional communication skills with professional phone etiquette across multi-line phone systems.
• Familiarity with office equipment such as fax machines, photocopiers, scanners, and office supply management tools.
• Ability to work independently with minimal supervision while maintaining attention to detail.
• Strong typing skills for efficient document preparation and correspondence drafting.

Pay: From $18.50 per hour

Work Location: In person