Personal Assistant To Managing Director

Position: Executive Assistant to Director Personal
Experience: 2–5 Years
Qualification: Graduate in any discipline
Location: Worli, Mumbai
Employment Type: Full-Time

About the Role

We are looking for a well-presented, proactive, and highly organised Executive Assistant to provide comprehensive support to the Director in managing his personal, family, and official responsibilities.

The ideal candidate should be highly trustworthy, discreet, flexible, and comfortable handling multiple priorities independently. The role requires someone who can take ownership of the Director’s day-to-day requirements and ensure that personal and professional commitments are managed smoothly.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, reminders, and daily schedule.
• Coordinate and manage the Director’s personal and official engagements.
• Prepare Minutes of Meetings (MOMs), maintain records, and follow up on action points.
• Handle the Director’s personal and family-related work, including coordination with family members, service providers, vendors, and other relevant parties.
• Manage and coordinate car-related requirements, including servicing, maintenance, insurance, repairs, documentation, drivers, and other vehicle-related matters.
• Organise and coordinate the Director’s personal events, family functions, social engagements, and official events.
• Coordinate travel, bookings, appointments, reservations, and other personal arrangements as required.
• Handle day-to-day personal errands and requirements of the Director with efficiency and discretion.
• Maintain confidentiality regarding the Director’s personal, family, financial, professional, and business-related information.
• Track pending tasks and ensure timely follow-ups and closures.
• Be available and flexible to handle time-sensitive personal or official requirements whenever necessary.
• Take complete ownership of assigned responsibilities and proactively identify and resolve routine requirements without constant supervision.

Candidate Profile

• Graduate in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Personal Secretary, or in a similar role.
• Excellent verbal and written communication skills.
• Highly organised with strong calendar and time-management skills.
• Smart, polished, and presentable personality.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• High level of discretion, confidentiality, and trustworthiness.
• Should be proactive, responsible, and comfortable handling both personal and professional responsibilities.
• Good knowledge of MS Office, email, calendars, and basic documentation.
• Ability to work independently and handle sensitive matters with maturity.

Key Attributes

Trustworthy | Discreet | Well-Presented | Proactive | Organised | Flexible | Responsible | Excellent Communication | Strong Follow-up Skills

Location: Worli, Mumbai