Personal Assistant to Managing Director

We are looking for a reliable, organised and proactive Personal Assistant to provide day-to-day business and personal support to our Managing Director.

The role requires someone who is responsive, flexible and able to manage changing schedules and priorities in a fast-paced working environment.

Key Responsibilities

• Manage and coordinate the Managing Director’s daily schedule, appointments, meetings and reminders.
• Arrange and coordinate internal and external meetings.
• Manage end-to-end travel arrangements, including air tickets, accommodation, transportation and travel itineraries.
• Assist with the Managing Director’s personal administrative matters, such as housing arrangements, insurance matters, medical appointments and other personal arrangements when required.
• Follow up on assigned matters and coordinate with internal teams, suppliers or external parties where necessary.
• Handle documents, correspondence and confidential information with discretion.
• Provide general administrative and coordination support to the Managing Director.
• Perform ad-hoc duties assigned by the Direct Supervisor.

What We’re Looking For

• Diploma or Degree in Business Administration, Business Management or related field preferred.
• Good organisational and time-management skills.
• Able to manage multiple tasks and changing priorities.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Responsible, detail-oriented and able to work independently.
• Able to handle confidential and personal matters professionally.
• Responsive and flexible with working hours according to the Managing Director’s schedule.
• Able to respond and provide support outside normal working hours, including Saturdays and Sundays, when required.
• Comfortable working in a fast-paced event environment.