Personal Assistant to Managing Director

Job summary
The role involves managing the MD’s schedule, coordinating meetings and communications, following up on assigned tasks, maintaining confidential information, and ensuring smooth execution of the MD’s day-to-day professional requirements.

Key Responsibilities

• Manage and maintain the Managing Director’s daily calendar, appointments, meetings, and schedules.
• Coordinate and organize meetings, conferences, travel arrangements, and other official engagements.
• Act as the primary point of contact between the MD and internal departments, unit heads, clients, vendors, and other stakeholders.
• Handle calls, emails, correspondence, and other communications on behalf of the MD when required.
• Prepare meeting agendas, presentations, reports, documents, and minutes of meetings.
• Follow up with respective departments and team members on tasks, decisions, and instructions given by the MD.
• Track pending tasks and provide regular updates to the MD on their status.
• Coordinate with hotel units and corporate departments to ensure timely completion of assigned activities.
• Maintain and organize important documents, records, files, and confidential information.
• Assist the MD in reviewing reports, MIS, operational updates, and other business-related information.
• Support the MD during hotel visits, business meetings, events, and official engagements.
• Coordinate travel bookings, accommodation, transportation, and itineraries as required.
• Ensure timely reminders to the MD regarding important meetings, deadlines, appointments, and commitments.
• Handle sensitive and confidential information with complete discretion.
• Draft professional emails, letters, notices, and other official communications as required.
• Coordinate with senior management and department heads on behalf of the MD.
• Perform personal or administrative tasks assigned by the MD to support smooth day-to-day functioning.
• Maintain professionalism, confidentiality, and a high level of discretion while handling the MD’s work.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person