Personal Assistant to MD

Key responsibilities

• Managing the MD's calendar, scheduling meetings, and coordinating complex diary arrangements across multiple stakeholders and time zones
• Preparing comprehensive briefing documents, reports, and correspondence for the MD's use in meetings and strategic initiatives
• Handling confidential and sensitive communications and maintaining discretion with respect to company matters
• Coordinating travel arrangements, accommodation, and logistics for the MD, both domestically and internationally
• Organising and managing executive-level meetings, conferences, and company events with meticulous attention to detail
• Maintaining accurate records and documentation systems, ensuring all files are organised and easily accessible
• Liaising with internal departments and external partners on behalf of the MD, acting as a point of contact
• Managing the MD's expense reports, invoices, and financial documentation with accuracy
• Providing support with special projects and ad-hoc tasks as required by the MD

What we're looking for

• Minimum 5+ years' experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative support role

• Proven track record of supporting C-suite executives or senior management in a corporate environment

• Exceptional organisational and time management skills with the ability to prioritise multiple competing demands

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software

• Strong discretion and ability to handle confidential information with professionalism and integrity

• Proactive approach to problem-solving with the ability to anticipate needs and take initiative

• High level of attention to detail and commitment to accuracy in all administrative tasks

• Flexibility and adaptability to changing priorities and a fast-paced working environment

• Professional demeanour with strong interpersonal and relationship-building skills