Personal Assistant to the CEO

Key Responsibilities

Executive scheduling and coordination

• Own and manage the CEO's calendar end to end, including complex multi-party scheduling and last-minute reprioritisation
• Prepare the CEO for every engagement: background on attendees, prior correspondence, open items, commercial context, and desired outcomes
• Act as gatekeeper for incoming requests on the CEO's time, exercising independent judgement on what is escalated and what is redirected

Business partner and client engagement

• Accompany the CEO to meetings with business partners, clients, suppliers, and industry contacts, including evening engagements and business dinners
• Represent the executive office with professionalism, discretion, and cultural sensitivity across Thai and international counterparties
• Capture minutes, decisions, and commitments made during meetings; issue clear follow-up summaries and drive open items to closure
• Maintain a working record of relationships, prior discussions, and outstanding obligations with key contacts

Travel and logistics

• Arrange all domestic and international travel: flights, ground transport, accommodation, visas, and itineraries
• Book venues and restaurants appropriate to the seniority and cultural expectations of each counterparty
• Travel with the CEO as required, including overnight and multi-day trips
• Manage expense claims, receipts, and reconciliation of executive expenditure

Internal coordination

• Serve as the liaison between the CEO and department heads, ensuring instructions are communicated accurately and progress is tracked
• Follow up on deliverables assigned by the CEO across the organisation and report status without needing to be asked
• Prepare documents, briefing packs, and presentation materials for meetings and negotiations

Personal support

• Handle personal administrative matters delegated by the CEO, exercising the same standard of discretion applied to business affairs
• Anticipate needs rather than wait for instructions

Confidentiality

• Maintain absolute confidentiality over commercial information, negotiations in progress, and personal matters. This is the single non-negotiable requirement of the role and will be formalised through a non-disclosure agreement.

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Candidate Requirements

Essential

• Bachelor's degree in any discipline
• Minimum 3 years' experience as an Executive Assistant, Personal Assistant, executive secretary, or in a senior coordination role
• Genuine availability and willingness to work outside standard business hours, particularly evenings, and to travel frequently at short notice — please consider this carefully before applying
• Strong professional presence and business etiquette; able to conduct yourself confidently in senior-level and client-facing business settings
• Excellent spoken and written English
• Strong command of Microsoft Office and Google Workspace
• High personal maturity, sound independent judgement, and a demonstrated track record of handling confidential information
• Organized, proactive, and able to manage competing priorities without supervision
• Performs effectively under sustained pressure — maintains quality of work and composure when handling multiple competing demands simultaneously
• Comfortable with schedule uncertainty and genuinely flexible working — understands that in executive support, appointments shift, get cancelled, or change at short notice, and is able to re-prioritise immediately without losing momentum
• Exceptional time management with the ability to deliver under tight deadlines — turns around urgent work accurately and completely without compromising standards
• Thrives on variety and new challenges — enjoys work that is never the same twice, thinks beyond fixed frameworks, and treats loosely defined problems as an opportunity rather than an obstacle

Preferred

• Valid driving licence and access to a personal vehicle
• Prior experience supporting C-suite executives, or experience in manufacturing, industrial, or B2B sectors
• Experience coordinating international business travel