Personal Assistant (Urgent)

Executive Assistant / Personal Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Personal Assistant to provide professional support to a British executive. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is someone who is reliable, trustworthy, adaptable, and genuinely interested in supporting executive-level operations. Candidates who are available to start immediately or at the earliest possible date are highly encouraged to apply.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate, plan, and prepare materials for meetings, events, and business activities.
• Handle emails, phone calls, and correspondence with internal and external stakeholders.
• Arrange domestic and international travel, including flights, hotels, transportation, restaurant reservations, and detailed itineraries.
• Track tasks, deadlines, and follow up to ensure timely completion of assignments.
• Prepare documents, reports, presentations, and administrative materials.
• Manage expense records, reimbursements, receipts, and financial documentation.
• Assist with personal administrative tasks, including scheduling appointments, purchasing gifts, and handling personal matters on behalf of the executive.
• Maintain strict confidentiality of sensitive business and personal information.
• Provide general executive and administrative support as required.

Qualifications

• Bachelor’s degree in any field (exceptional candidates with relevant experience are encouraged to apply).
• Excellent spoken and written English communication skills, as the role involves working closely with a British executive.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Highly detail-oriented, professional, and trustworthy.
• Ability to work independently, prioritize tasks, solve problems, and perform well under pressure.
• Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role is preferred.
• Available to start immediately or with a short notice period.

Key Skills

• Time Management
• Communication Skills
• Organization & Documentation Management
• Problem Solving
• Planning & Coordination
• Adaptability & Flexibility
• Attention to Detail
• Professionalism & Confidentiality
• Ability to Work Independently
• Strong Interpersonal Skills

We are looking for someone who is committed, proactive, and ready to become a trusted support partner to the executive.

Immediate availability is preferred.