Personal Assistant VA

Job Summary:
We’re eager to find a highly organized, proactive Executive Assistant to provide senior-level support to a busy business owner. You’ll run email and calendar, coordinate scheduling and follow-ups, keep the team’s task list on track, and use AI tools to streamline daily operations. You’ll be right at home here if you’re tech-savvy, take initiative, and are comfortable acting as a trusted right hand.

Key Responsibilities:

• Prioritize and manage the inbox, watching incoming emails and flagging or handling anything urgent
• Manage the calendar and book meetings and appointments, including personal ones
• Sit in on calls and meetings when needed and follow up on action items afterward
• Look after the team task list, tracking deadlines and following up so work keeps moving
• Create and send newsletters using AI tools
• Set up the HubSpot CRM and improve its layout and organization
• Make updates to the company website
• Spot opportunities to automate and improve workflows with AI
• Coordinate with clients and team members across different time zones

Mandatory Skills:

• Proven experience as an Executive Assistant or in a comparable senior administrative role
• Excellent email and calendar management skills, including scheduling across time zones
• Strong working knowledge of AI tools (such as ChatGPT or similar) and how to apply them to daily work
• Experience with HubSpot or a comparable CRM
• Experience updating websites on common platforms (such as WordPress or similar)
• Proactive, resourceful, and able to anticipate needs before being asked
• Self-disciplined, precise, and independent
• Strong written and verbal communication skills

Preferred Skills:

• Experience supporting a business owner or C-level executive
• Experience in the travel or hospitality industry
• Experience creating newsletters and email campaigns
• Familiarity with task management tools
• Previous experience working with clients or teams in US time zones
• Able to keep several projects on schedule at once

Why Join Us:
This is a great opportunity to work closely with a business owner and play a key part in how the business runs. You’ll have room to take initiative, use your tech and AI skills, and grow into an even more strategic position over time.