Personal Assistant/Coordinator

Our client is a well-established professional services consultancy with a collaborative and supportive culture. They are recognised for delivering high-quality client outcomes and fostering a positive team environment where individuals are trusted, empowered and encouraged to contribute across the business.
  
With a strong focus on continuous improvement, client relationships and operational excellence, this organisation offers the opportunity to work closely with senior leaders and play an important role in supporting the success of the wider business.

The Role
This newly created Business Finance & Administration Support position is a varied and rewarding opportunity that combines financial administration, executive support, project coordination and office management responsibilities.

Reporting to the Business Manager, the role provides vital support across month-end financial processes, leadership administration, CRM management, project reporting and day-to-day business operations. You will work closely with Principals, Directors and project teams, ensuring administrative and financial functions are delivered efficiently and professionally.

Key responsibilities include:

• Managing month-end financial administration processes within Xero, including journals and reconciliations
• Processing accounts payable activities through Hubdoc and Xero, including creditor management and payment processing
• Supporting CRM administration, maintaining accurate client and contact information, and assisting with business development activities
• Coordinating meetings, agendas, minutes and action registers for leadership and business meetings
• Providing project administration support, including project reporting and monitoring project progress
• Supporting business initiatives, policies, procedures, action plans and organisational records
• Assisting with management reporting and internal business improvement projects
• Overseeing the day-to-day running of the Christchurch office
• Managing office supplies, facilities requirements and budget-conscious purchasing processes
• Coordinating staff travel, accommodation, conferences and events
• Providing general administrative support across the wider team
• Supporting compliance with organisational policies and relevant legislation

Role Requirements
To be successful in this position, you will bring:

• Previous experience in a senior administration, executive support, finance administration or project administration role
• Strong working knowledge of Xero, with experience processing accounts payable and reconciliations
• Excellent organisational and time management skills
• Confidence preparing professional documents, reports, presentations and meeting records
• High levels of discretion and professionalism when handling confidential information
• Strong written and verbal communication skills
• The ability to work independently, use initiative and manage competing priorities
• Strong attention to detail and a commitment to delivering quality work
• Experience supporting multiple stakeholders in a fast-paced professional environment

What’s in it for You?

• Part-time position offering 30 hours per week
• Diverse role with exposure across operations and leadership support
• Opportunity to work closely with senior leaders and influence business effectiveness
• Supportive and collaborative team culture
• Varied workload where no two days are the same
• Chance to broaden your skills across financial administration, project support and business operations
• Christchurch-based role with a well-established professional services organisation

Contact
All inquiries and applications to Archway Recruitment are treated in the strictest confidence. For a confidential discussion and to find out more about this opportunity please contact Olivia Strutton – e-mail [email protected] or phone [021 221 8167](tel:021 221 8167).