Personal Assistant/Executive Assistant

Personal Assistant / Executive Assistant

Location: New York, NY
Schedule: Full-time, in-office, Monday through Friday

About the Role

We are seeking a highly organized, dependable, and proactive Personal Assistant / Executive Assistant to provide administrative and personal support to firm leadership. This role is ideal for someone who enjoys staying organized, managing competing priorities, handling day-to-day logistics, and taking initiative to ensure that things run smoothly.

The position will involve a combination of professional administrative responsibilities and personal assistance, including coordinating schedules, managing correspondence, running errands, and assisting with various projects as needed. The ideal candidate is resourceful, detail-oriented, discreet, and comfortable shifting between different types of tasks throughout the day.

Responsibilities

Executive and Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings.
• Assist with email correspondence, document preparation, filing, and general administrative tasks.
• Organize and maintain electronic and physical files, records, and other materials.
• Coordinate travel arrangements, reservations, and other logistics as needed.
• Assist with office organization, supply management, and day-to-day operational needs.
• Track deadlines, follow up on outstanding items, and help ensure tasks are completed in a timely manner.
• Provide general support on special projects and other administrative matters as they arise.

Personal Assistance

• Run personal errands and assist with day-to-day personal tasks as requested.
• Coordinate personal appointments, reservations, deliveries, and other arrangements.
• Assist with household-related logistics and other personal organizational needs, as applicable.
• Handle occasional time-sensitive requests and manage competing priorities with sound judgment.

General Support

• Anticipate needs and identify opportunities to improve organization and efficiency.
• Communicate proactively regarding task status, scheduling, and outstanding items.
• Handle confidential and sensitive information with discretion.
• Perform other duties as reasonably requested.

Qualifications

• Prior experience in an administrative assistant, executive assistant, personal assistant, or similar support role preferred.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and common administrative tools.
• Ability to manage multiple assignments, prioritize effectively, and meet deadlines.
• Resourcefulness, initiative, and a willingness to take ownership of tasks from start to finish.
• Professionalism, discretion, reliability, and sound judgment.
• A valid driver's license and reliable transportation preferred, depending on the nature of errands required.

Compensation and Work Environment

• Annual salary of $70,000.
• Full-time, in-office position requiring attendance five days per week.
• Flexible approach to accommodating time-off requests, subject to advance coordination and business needs.
• No employer-sponsored benefits are offered for this position.

We are looking for someone who is dependable, adaptable, and takes pride in making everyday operations more efficient. The right candidate will be comfortable working independently, communicating openly, and handling a wide range of responsibilities with professionalism and care.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person