Personal Assistant/Secretary

• Carry out full spectrum of secretarial duties to the Senior Management.
• Perform efficient operation of the group executive office.
• Responsible for the confidential records keeping duties.
• Good in drafting formal correspondences, letters writing and reports.
• Managing the executives’ daily schedules, calendar and coordinating their appointments
• Attending to the visitors, answering & filtering incoming calls
• Coordinate internal and external meetings, including refreshments, venue bookings and logistics.
• Prepare meeting agendas, presentations, reports and briefing materials.
• Take meeting minutes and follow up on action items.
• Plan, arrange and coordinate travelling itineraries, accommodation and flight bookings for staff, customers and other external business contacts.
• Organising and storing paperwork, documents and computer-based information for ease of reference and retrieval
• Involved in overall general clerical and administration works.
• Supervising and delegating works to the junior staff such as Driver and Despatch.
• Support and assist in the company functions, meetings, administrative projects and assignments.
• Assist with personal errands or tasks assigned by the executive when required.
• Perform any other duties assigned by management from time to time.

Job Requirement

• Minimum Diploma in Secretarial /Business Administration or any related field.
• Minimum 3 years of working experience in the related field.
• Excellent organizational and time management skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to prioritize multiple tasks and work under pressure.
• Strong attention to detail and problem-solving abilities.
• Positive attitude, initiative, presentable and ability to work independently.
• Handle confidential information and sensitive information with the highest level of integrity and discretion.
• Able to liaise with all levels of employees in the organization and external business contacts
• Competent to converse and write in Bahasa English and Bahasa Malaysia
• Proficient in Mandarin or Japanese language is an added advantage
• Computer literate in Microsoft Words, Excel, Power Points and others
• Able to start work immediately is an added advantage