Personal Assitant (Young Executive)

About the role

An Executive Assistant to the Director overseeing two businesses with approximately 20 office staff. This role goes beyond a traditional Personal Assistant. The candidate will act as the Director's right hand in administration, coordination, communication, and execution.

Key responsibilities

• Manage administrative matters with banks, consultants, vendors, and other external parties.
• Assist with warehouse, inventory, and operational systems, including reporting, auditing and follow-up.
• Turn the Director's ideas and raw information into clear PowerPoint presentations.
• Coordinate communication between the Director, managers, and staff.
• Track tasks, deadlines, projects, and follow-ups to ensure execution.
• Prepare meeting notes, management reports, summaries, and action plans.
• Assist with Excel analysis, data consolidation, and management reporting.
• Organize important company documents, contracts, and correspondence.
• Help create and improve SOPs, workflows, and internal processes.
• Coordinate special projects and other business initiatives assigned by the Director.

About you

• Smart, proactive, organized, detail-oriented, and highly resourceful.
• Strong communication skills in Bahasa Indonesia and Basic English.
• Strong PowerPoint, Excel, Word skills.
• Comfortable with numbers, systems, and technology.
• Able to work independently and manage multiple priorities.
• Strong follow-up and problem-solving ability.
• High integrity and able to handle confidential information.
• Eager to learn and grow alongside the business.